Are you giving up on your creative corporate events idea because you think it will cost too much? If that’s the case, hold on and read this.
A yacht is a phenomenal way of getting the teams together and celebrating what you have done altogether. But, planning the event, no doubt, often feels financially overwhelming. And, you’re not the only one who feels that way.
Renting a boat for your work event can be pricey, but only if you don’t plan it smartly. Smart decisions matter a lot to enjoy the experience on the budget. From choosing the right yacht to keeping the guest list small, there are many ways to save money without sacrificing the experience.
In this post, we are going to give you useful suggestions through which you can plan a corporate event. Yes, cost-effective corporate event on a yacht is way more manageable than you think.
Trust me, if it wasn’t effective, top companies like Johnson & Johnson wouldn’t have opted for this option.
Budget-Friendly Ideas for Creative Corporate Events on a Yacht
What we think is that hosting a creative corporate event on a yacht doesn’t have to drain your budget. And for that you need to be a little smart while planning.
Here are the best tips to help you pull off a stunning yacht event while keeping costs in check.
1. Choose the Right Yacht for Your Budget
Not all the yachts come with the same price tags. Some are crafted around luxury experiences, and others are more budget-friendly. You need to focus on packages that fall within your budget when booking a corporate yacht.
Renting a mid-sized yacht instead of a gigantic one can save you money. But you can compare packages and watch to see if they have a deal for weekday bookings or off-peak seasons.
It will let you set an event while being on the budget.
Types of yachts to consider:
– Luxury Yachts: Most suitable for high-end corporate events but extremely expensive.
– Double-Hull Yachts (Catamarans): They are roomy and good for relaxed work get-togethers.
– Sailing Yachts: These give a special experience, but they might have less space than motor yachts.
– Motor Yachts: The best of both worlds for medium-sized events, luxury without breaking the bank.
We once worked with a client who initially booked a massive yacht for 100+ guests but later realized they only needed space for 50. We then let them switch to the mid-sized yacht, which saved a lot of their money. So, what we suggest is you have to pick a yacht as per your need otherwise you will have to empty your wallet just to book a yacht.
2. Keep The Guest List Intimate
Larger events often mean higher costs. If you want to be on a budget, it’s better to have a small guest list. It will help you save a lot of money while adding an exclusive feel to the gathering. It will also be intimate, with better chances for people to connect and talk.
This way, everyone will have a good experience, not just worn out and walking through the door. So, it’s better to invite the people only who actually matter: top clients, business partners, key team members, and so on.
3. Simplify The Menu Without Sacrificing Quality
Now come to the catering. It is one of the most significant costs involved in planning corporate team-building activities. But you don’t have to serve an over-the-top buffet to wow your guests. You can choose a fixed menu with high-quality but simple choices.
Budget-friendly menu ideas:
– Finger foods like sliders, bruschetta, and sushi rolls.
– Gourmet starters that are simple to serve and eat.
– A signature cocktail to give a special touch, but don’t go above the budget.
You can collaborate with the yacht’s catering team ahead to create a menu that works within your budget while being luxurious.
4. Host During Daylight or Sunset for Savings
Since the sunsets are for a short time, they make the yacht trip cheaper. And evening yacht rentals are also more expensive than day rentals since they usually provide premium lighting, decor, and ambiance.
But a daytime or sunset event can provide stunning views without the extra cost. Plus, natural light makes everything appear richer, which is ideal for photos and social media moments. Guests will relax in the beauty of a golden-hour event, and you will relax in the savings.
5. Collaborate with Local Vendors for Catering
Rather than completely relying on in-house yacht catering, you can partner with nearby vendors. In fact, alongside yacht services, many restaurants and caterers offer event packages at a much lower price.
Working with local vendors has the following benefits:
– Being cheaper than in-house catering.
– Menu selection that matches your event theme.
– Supporting local businesses while adding unique flavors to your event.
You can also explore options like food stations, themed platters, or even gourmet food trucks docked nearby. This method is both fresh and enjoyable, with significant cost savings.
6. Incorporate Interactive but Affordable Activities
A yacht venue is not the end goal of a memorable unique corporate event planning—creating an experience is. When planning a corporate event, you can invest in engaging themes and activities that will stay within your budget.
Some inexpensive ways to have fun:
– Backdrops and fun props DIY photo booth ideas for corporate events.
– Team-building games, such as trivia, scavenger hunts, or icebreakers.
– Live music playlist where guests contribute their favorite songs.
When you are planning a business event, you can really boost engagement with some creative business event solutions. These small yet thoughtful details make the event more engaging without requiring a massive budget.
7. Plan Early and Stay Flexible for the Best Deals
Bookings made at the last minute frequently incur higher prices. So, it’s better for you to plan ahead to ensure you get the best rates. Many yacht rental companies like Mala Yachts provide discounts for early bookings.
By being flexible with your event date, you may also find some better pricing opportunities. If your schedule permits, book a yacht on a weekday. As it will also help you to save on rental fees.
The following table will provide you with a detailed comparison:
| Tip | Potential | Timeline | Flexibility Benefit |
|---|---|---|---|
| Book 6-12 Months in Advance | Up to 30% | 6-12 months | More choices, better prices |
| Avoid Peak Seasons | 20-50% | Off-peak months | Lower rates and availability |
| Stay Open to Dates | 15-25% | +/- 3 days flexibility | Access to last-minute deals |
| Consider Weekday Events | Up to 15% | Mon-Thurs | Reduced venue and service costs |
| Use Early Bird Discounts | Up to 15% | Before deadlines | Bonus perks and lower rates |
Closing Note
That’s how you can keep costs down for a boat party. By planning well and keeping an eye on the end experience, you can host an amazing event without spending too much. Even if you’re looking for creative corporate event ideas or just want to throw a sophisticated event on a budget, these tips can help you hit that sweet spot. Do not forget to add games for corporate events to maximize the fun.
So, head over to hire a corporate yacht, stress-free – you’ll be able to impress everyone without emptying your wallet. Enjoy hosting!
